062-24 The Purchase of Audio and Video Equipment #16410

Introduction

The Jackson Municipal Airport Authority ("JMAA") is seeking bids for the purchase of Audio and Video Equipment (the "Work") for the Jackson-Medgar Wiley Evers International Airport.

Project Background
JMAA currently uses audio, microphones, and videoconference equipment for Board of Commissioner meetings. The current equipment will be replaced with state-of-the-art audio and video technology to include a centralized control module to manage all endpoints, volume levels, and operability of each microphone. This purchase transaction will: 1) Provide larger television monitors for more visibility of displayed content; 2) Provide a centralized module device for IT Staff to operate the equipment in a seamless and efficient manner; and 3) Enhance the quality of video and audio recording for quality playback.

Pre-Bid Conference
JMAA will hold a non-mandatory Pre-Bid Conference on Wednesday, July 31, 2024, at 10:00 a.m. (CST) in the Community Room, Third Floor of the Main Terminal Building at JAN. The Pre-Bid Conference may also be attended virtually. A site visit will follow the Pre-Bid Conference.

Link: https://jmaa.zoom.us/j/95968020095?pwd=RkcvTStzMi9pYmlYbVIvVWUxcWFGdz09

Meeting ID: 959 6802 0095 Passcode: 587241

Sealed Bids
Sealed bids to perform the Work will be accepted by JMAA until 4:00 p.m. Central Standard Time (CST) on Thursday, August 22, 2024 (the "Bid Deadline"). Bids shall be accepted electronically, by mail, or by hand delivery as follows:
Electronically: www.jmaabids.com
By mail or hand delivery: JMAA Administrative Office, Suite 300 Main Terminal Building
Jackson-Medgar Wiley Evers International Airport
100 International Drive, Jackson, Mississippi 39208

JMAA will publicly open and read all bids on Thursday, August 22, 2024, at 4:30 p.m. (CST) (the "Bid Opening"), in the Staff Conference Room, Third Floor of the Main Terminal Building at JAN. JMAA invites Bidders and their authorized representatives to be present at the Bid Opening.

Evaluation of Bid Proposal
Award of contract will be based on the lowest bid submitted from those bidders that are confirmed as being responsive and responsible. Only those Bids timely received, in proper form and meeting all qualifications will be considered. Upon receipt, each Proposal will be reviewed for conformance to the RFB instructions regarding organization, format, and required content. Proposals that are missing information such that a full evaluation cannot occur will be deemed nonresponsive and ineligible for further consideration.

DATE: July 17, 2024 JACKSON MUNICIPAL AIRPORT AUTHORITY

______________________________

Elshad Garayev,

Chief Financial Officer